Self-Assessment is a systematic process of gathering, reviewing and using important quantitative and qualitative
data and information from multiple and diverse sources about educational programs, for the purpose of improving
student learning, and evaluating whether academic and learning standards are being met. Self assessment is an
important tool for academic quality assurance and provides feedback for faculty and administration to initiate
action plans for improvement. A successful assessment program includes;
- Purpose identification
- Outcomes identification
- Measurements and evaluation design
- Data collection
- Ananlysis & Evaluation
- Decision-making regarding actions to be taken
The objectives of self-assessment are to:
- Maintain and continuously enhance academic standards
- Enhance students’ learning
- Verify that the existing programs meet their objectives and institutional goals
- Provide feedback for quality assurance of academic programs
- Prepare the academic program for review by discipline councils
Program Teams (PT) are formed by the department upon receiving the initiation letter. The PT will be responsible
for preparing self-assessment report (SAR) regarding the program under consideration over a period of one semester.
Responsibility of Members of PT/Program Team Job Description
As per requirement of HEC, a member of Program Team is responsible to perform the following activities:
To participate in all training sessions/workshops being organized by DQE for Program Team.
To attend all meetings arranged by DQE as and when required.
To provide valuable suggestions about effectiveness and suitability of the Self-Assessment mechanism.
To ensure that Self Assessment Mechanism is being implemented as per given guidelines
To certify that every criterion and standard conceived by HEC in Self-Assessment Manual is properly
addressed while developing SAR (Self-Assessment Report) of any program offered by the University.
To provide solid and rational justification for any criterion or standard provided in
Self-Assessment Manual if not applied/applicable.
To provide documentary evidences when required – while developing SAR. To get/collect related documents/information
from different departments to fulfill the prescribed standards under each criterion, use of proper channel.
To work according to timelines devised by DQE so that rest of the activities can be completed in time to meet the
deadlines imposed by HEC.
To keep the record of all the supporting documents addressing various standards of the SAR.
To circulate all the applicable feedback forms to the target stakeholders and include the analysis of the same in the SAR
i.e. to conduct all surveys mandatory for the development of SAR. Further, analyzing the surveys’ results and including analysis
in SAR is also a responsibility of program team members.
To communicate with the management on the effectiveness and suitability of the SA mechanism.
To coordinate with other departments and faculty members as and when required for the completion of the SAR.
To ensure the security and confidentiality of all the documents and surveys’ results until and unless not publicized by DQE.
to View the program team.
Self Assessment Teams (AT)
The Vice Chancellor forms a program’s Assessment Team (AT) in consultation with the QEC recommendations within one month.
The AT comprises of 2-3 faculty members from within or outside the university. The AT must have at least one expert in the area of the assessed program.
Responsibility of Members of AT/Assessment Team Job Description
As per requirement of HEC, a member of assessment team must perform the following list of activities during program evaluation process:
To attend SAR briefing as and when required.
To review critically the SAR report forwarded by QEC. Both quantitative and qualitative approaches should be used for
review according to guidelines provided by HEC.
To identify the grey areas in the SAR – if any – for additional appraisal and also to provide solid reasoning for
establishing the authenticity of those grey areas.
To visit the department and to participate in the meeting when required or arranged by QEC to verify the SAR’s contents
or to enhance coordination with other Assessment Team members or with Program Team members.
To attend meetings on the findings of visits and sharing of experiences.
To prepare the report on the prescribed format on the findings of visits.
To visit the department to meet HODs for sharing the findings of previous visits and for sharing the experiences
To submit Assessment Report & Rubric Form on the prescribed formats.
To provide practical and doable recommendations.
to view self assessment team.
An executive summary will summarize SAR results in such a way that readers can rapidly become acquainted with a
large body of material without having to read it all. It will contain purpose of developing SA.
Implementation Plan will include details on how the desired changes would be implemented as per findings
of ATFR and SAR including the timelines devised by QEC for each activity.
This section sums up all the steps to be taken in order to improve the limitations highlighted in the ATFR and SAR.